Your ledger deserves a
place that feels safe
What stops things going wrong when you hand over your ledger — verifiable, not asserted.
How do we review your books before you see them?
Two pairs of eyes on every deliverable. One accountant prepares, a senior reviews.
Who holds payment authority over your accounts?
We prepare; you approve. We do not release payments or hold banking credentials with payment authority.
What happens if your account lead is away?
Named backup lead on every account, briefed and current so absence is never your delay.
How work is reviewed
A strict four-eyes principle on every deliverable. You are never the first reviewer of your own books.
Two Pairs of Eyes on Every Deliverable
One accountant prepares, a senior reviews. You are not the first reviewer of your own books.
Standard Review Checklist Per Deliverable
Reconciliation agreed, control accounts cleared, unusual items queried, prior-period comparison sensible.
Consolidated Monthly Queries
Queries come to you as a single consolidated list, not a stream of messages through the month.
Internal Error Logging & Procedure Fixes
Errors are logged internally, with the cause and the fix. Recurring causes change the procedure, not just the entry.
Controls and segregation
Documented approval limits, written filing authority, and strict separation of duties.
We Prepare; You Approve
We prepare; you approve. We do not release payments, and we do not hold banking credentials with payment authority.
Documented Approval & Payment Authorities
Approval limits and payment authorities are documented at onboarding and reviewed if your team changes.
Written Filing Authorization
Filings are submitted on your written authority, with the submission confirmation filed back to you.
Least-Privilege Access Management
Access is granted per client, per person, on a least-privilege basis, reviewed monthly and revoked the day someone rolls off your account.
Data protection
Bank-grade workstation policies, encrypted client portals, and audited access retention.
Signed NDAs & Clauses
Signed NDAs and confidentiality clauses for every staff member, including interns and contractors.
Locked-Down Workstations
Locked-down workstations: no USB ports, no local printing, no personal email or personal cloud storage on work machines.
Work Inside Your Software
We work inside your accounting software rather than holding copies of your data. Where a file transfer is unavoidable it goes through an encrypted client portal, never email attachments.
Monthly Access Log Audits
Access logs retained and reviewed monthly. Any anomaly is reported to you, not just closed internally.
Written Retention Policy
Written data-handling and retention policy, available on request before you sign.
Jurisdictional Data Deletion
Data-subject and deletion requests actioned within the timeframe your jurisdiction requires, with written confirmation.
Business continuity
Zero single-person dependency. Redundant power, dual internet lines, and documented procedures.
Named Backup Lead on Every Account
Named backup on every account, briefed and current, so absence does not become your delay.
Redundant Power & Dual Internet Lines
Redundant power and dual internet lines at the office, with a tested remote-working fallback.
Documented Procedures Per Client
Documented procedures per client, so continuity does not depend on any individual staying.
Annual Continuity Plan Summary
Annual review of the continuity plan, and we will share the summary with you if you ask.
Ask us for the evidence.
Review our controls, policies and sample documents before you commit.
Controls you can verify, not claims you have to trust.